Work Context

Cesvi is present with a coordination office in Nairobi to supervise the projects in the country and to support the ongoing operations in Somalia at logistic, administrative and institutional level.

In Kenya Cesvi’s intervention focuses on protection and justice.

In Somalia, in the regions of Hiraan, Galmudug,and Banadir, Cesvi is involved in health and nutrition, resilience, food security and livelihoods, emergency response to the current drought crisis in both urban and rural settings.

Job Description

The collaboration will start in September 2017

Duty station: main office in Nairobi with possibility of countrywide travels (Kenya and Somalia)in accordance with project needs and security clearance.

The incumbent will respond to the HQ Desk Officer and to the Head of Mission. S/he will work in close collaboration with all the Area Managers and the Project Managers (PMs), both local and international.
Job purpose:
The Regional Administrator is in charge of managing all aspects of the Operations of Cesvi regional programme in Kenya and Somalia. S/he is responsible for the Finance and Admin, HR and Logistics.

MAIN RESPONSIBILITIES

Finance and Admin Management
·manage national financial/administrative staff of the mission;
·build capacity of national finance/admin staff through on-the-job training;
·participate in the review, monitoring and performance evaluation of financial/administrative staff;
·budgeting in close collaboration with Head of Mission, PUM and Area/Project Managers and budget control;
·support the programme staff in the preparation of the monthly Budget Forecast Update (BFU) and financial plans;
·manage funds flows (from and to HQ and to field bases)
·manage the Finance and Admin activities and schedule to meet the Financial Reporting requirements and deadlines specified by Cesvi HQs, donors and Audit;
·enhance local systems, Internal Procedures and guidelines for financial control in accordance with HQ policies;
·ensure financial control mechanisms and administrative procedures are respected;
·s/he will be in charge of preparing and monitoring in collaboration with the different managers, the HR and Head of Mission the sharing cost plan of the Regional Office
·undertake regular field visits to the Field offices in order to assess the office management and finance / admin systems in place, according to security clearance;
·inform the HoM and the concerned staff of any relevant data, information and issues related to Finance and Admin;

HR Management
·manage national HR staff of the mission;
·build capacity of national finance/admin staff through on-the-job training;
·participate in the review, monitoring and performance evaluation of financial/administrative staff;
·enhance HR administration tools and guidelines incl. job descriptions, salary scales, performance evaluations, disciplinary processes, staff development policy, terms and conditions, etc and update HR policies and procedures accordingly;
·ensure proper HR administration throughout the mission in accordance with guidelines of HR policies and procedures

Logistics Management
·manage national logistic staff of the mission;
·build capacity of national logistic staff through on-the-job training;
·enhance systems and guidelines for the logistics unit of the mission on: procurement procedures, store control; equipment, vehicle use and maintenance, fuel tracking, and other logistical matters;
·supervise procurement procedure
·ensure the Logistic coordinator supervise the management of supplies, stocks and assets
·plan and coordinate regular field visits of the Logistic coordinator and Logistic manager in order to assess the office management and logistic systems in place or in case support or office set up is needed.

Required Competencies

Master’s degree in development, minimum 5-8 years’ experience in administration management ideally within an international non-governmental organization (INGO);

Experience with administrative management of institutional donors projects (i.e., ECHO, EU, USAID, DFID, etc.);

Demonstrable financial and budget management experience, including the ability to train and mentor staff on project financial and logistics management;

Knowledge of procedures, accountability frameworks and best practices in emergency management;

Knowledge and experience of logistic management and procurement procedures;

Ability and willingness to travel regularly in the field in Kenya and especially in Somalia (according to security conditions);

Proven team working skills, adaptability and flexibility;

Proven ability to work under stress and with tight deadline;

Strong communication skills;

Excellent written and spoken English;

Excellent IT skills.

Desirable Competencies

Experience in managing development and emergency programs at field-level;

Previous working experience in emergency contest;

Previous working experience in East Africa;

Knowledge of Somalia.

Unfortunately, due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.